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Non-Teaching Staff


  • Allow non-teaching staff at IPVC to acquire specialized knowledge or expertise from their experiences and good practices abroad, as well as practical skills related to the performance of their duties and for their professional development
  • Help forge cooperation between higher education institutions and businesses
  • Encourage students and personnel to participate in mobility activities and help them prepare for their mobility period


Eligibility for the Erasmus+ mobility program extends to all employees, regardless of title or service, who are either nationals of the Program Countries or other countries, stateless individuals, refugees, or individuals who benefit from permanent residency laws and maintain a legal relationship of public employment with IPVC.

Non-teaching staff are eligible to undertake training periods at higher education institutions that maintain an effective inter-institutional agreement with IPVC and even in businesses and organizations in other European countries.

Eligible activities within the framework of the non-teaching staff mobility program constitute training.

For training at a higher education institution, it must hold an Erasmus Charter, and its eligibility must always be confirmed by the Office of International Mobility and Cooperation (GMCI).

Mobility Program Duration

The non-teaching staff mobility program for training has a minimum duration of two days (excluding travel days) and a maximum duration of two months, with five training days financed by IPVC.


When the application period opens, applicants must fill out the “Staff mobility for training mobility agreement,” wherein they should indicate their interest in the proposed educational activities for the institutional context, and submit their applications to the GMCI.

Ranking and Selection

The GMCI oversees the selection process, which is part of the strategy to implement the Erasmus+ policy statement, which, in turn, integrates the IPVC Erasmus Charter.

To ensure the participation of the largest possible number of non-teaching staff members, priority will be given to those who have never participated in any type of mobility within the scope of the Program or to those who have participated in it less often or long ago. The file “Ranking criteria for non-teaching staff mobility” contains the ranking criteria.

Mobility program organization

All organizational activities related to the training assignment period abroad, which includes defining the training assignment program and making travel arrangements and finding accommodation, fall under the staff member’s responsibility.

Erasmus Contract

Once the selection process is over, a contract is signed with the mobile non-teaching staff member, who must observe the training programs previously agreed upon and accepted by the partner institutions.

Healthcare during the mobility period

Mobile non-teaching staff must request their European Health Insurance Card free of charge. This card ensures healthcare access in the countries of the European Economic Area (EEA), Iceland, Liechtenstein, Norway, and Switzerland.


Selected applicants may withdraw from the Mobility Program. Withdrawals may occur during the application process or program execution, and the reasons must be communicated to the GMCI.

Withdrawal does not exempt the non-teaching staff member from reimbursing the host institution for all the losses caused by their withdrawal. Withdrawal during the mobility period may require the non-teaching staff member to return the entire grant awarded to them.

Assignment Completion

Upon completion of the Training Assignment, the non-teaching staff member has a maximum period of 15 days to submit the following information to the GMCI:

  • The “Confirmation of teaching and staff training exchange” file, which accounts for the number of training days completed abroad, duly signed by the host institution
  • Mobility report detailing the contacts made and areas of interest for IPVC and for the non-teaching staff member (Teaching/Non-teaching Staff Mobility Final Report)
  • Online completion of a final report sent by the European Commission by email

Failure to comply with these provisions may lead to the total or partial reimbursement of the awarded grant, based on the decision of the National Erasmus+ agency.

Selected applicants must contact the Office of International Mobility and Cooperation (GMCI) to apply for the mobility grant, wherein the submission of travel receipts is mandatory.

The mobility grant is intended to help with travel and living expenses (accommodation and food).

As for the grant amount, it may be under the amount stipulated by the National Agency for the ERASMUS+ Program; however, the maximum values ​​cannot be exceeded.

The average grant amount is usually 825 euros, but it can vary depending on the destination, in addition to annual variations. We advise applicants to consult the Distance Calculator: “Distance Calculator“, to calculate the approximate grant amount based on the geographic location.

Any IPVC staff member who wishes to participate in the Erasmus mobility program, even if they have not been awarded a grant, can do so with a “Zero Grant,” that is, by personally assuming all the expenses.

Updated on 23/02/2021