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Outgoing Student Mobility for studies – SMS

Verify all the information about the mobility program for studies and the necessary documentation here.

Who can apply?

Students enrolled in a higher education institution holding an Erasmus Charter for Higher Education.

What are the objectives?

The objectives of the student mobility program for studies comprehend:

  • Offering students the educational, linguistic, and cultural benefits of a learning experience in other European countries
  • Promoting cooperation between institutions and enriching the receiving institutions’ educational environment
  • Supporting the development of a group of well-qualified, open-minded, and internationally experienced young people as future professionals

The Erasmus student mobility program for studies occurs within the framework of prior inter-institutional agreements between the home and receiving institutions, both of which must hold an Erasmus Charter.

Erasmus Student Eligibility Criteria

The student must be enrolled in a higher education institution holding an Erasmus Charter and must be currently attending a program (at least in the second year) that will lead to a recognized degree or qualification at the tertiary level and beyond, including the doctoral level.

The home institution must fully recognize the period of time spent abroad, preferably through ECTS credits.

Recognition will be based on the Learning Agreement for Studies approved by all the parties prior to the beginning of the mobility period.

Minimum required condition

The home country or the receiving country must be an EU Member State.

Mobility Program Duration

Minimum: 3 months (or one academic term or trimester)

Maximum: 12 months (or one full academic period)

Pre-registration

The IPVC website and IPVC Schools will inform the community of the pre-registration period, which is usually between January and March.

Register online through our own “Pre-registration Form” – Inscrições – Erasmus+ – Instituto Politécnico de Viana do Castelo (ipvc.pt)

Selection

The Erasmus Coordinator for each School is responsible for the selection process and will communicate the results to the Institutional Coordinator and the Office of International Mobility and Cooperation (GMCI).

All students must verify the selection criteria.

Applications

Students can formally apply online by filling out the “online registration form for mobility”

Documentation required for upload: Citizen Card, Tax Identification Number, Bank Identification Number

Preparations for mobility

Students selected for the Erasmus+ mobility program must contact the GMCI to complete the necessary documentation.

The student is responsible for keeping up with information about the receiving higher education institution and the prescribed deadlines and requirements.

Tuition Fees

The Erasmus+ Program does not involve the payment of any additional tuition fees to the host institution.

Choosing the Study Program

Students interested in the Erasmus+ mobility program should contact the Mobility coordinator of their respective School to set up a meeting to analyze the set of curricular units they intend to complete abroad and define the Learning Agreement for Studies (LA).

After the necessary validations at the School, the LA must be submitted to the GMCI, who will send it to the intended University for the acknowledgment and signature of the person responsible for the Erasmus Program at that Institution.

Registration at the host institution

Once the application results are known, the selected students must apply directly to the intended university.

The deadlines for each partner Higher Education Institution (HEI) vary, so it is important to consult the host university’s website. The selected students must verify the deadline for sending their application and the mandatory documents.

Some universities also require students to reserve housing and accommodation, so it is important to check the deadlines stipulated by the HEI.

Erasmus+ Contract

IPVC enters into a contract with the student accepted into the mobility program, and it includes all the mandatory minimum requirements for granting an Erasmus mobility period. This contract is signed by the student and the Institutional coordinators of both HEIs.

All of the changes to the initial situation, such as any corrections of the grant amount, an early return or extended stay, any changes in the dates of the mobility period, or a different host institution, must be included in an addendum to the contract.

The rights and duties of the Erasmus student are defined in the Erasmus Student Charter.

Amendments to the Learning Agreement for Studies

Any amendments made to the LA after the student’s arrival at the host organization must be immediately communicated to the Mobility or Program coordinator by completing the “During the mobility” section in the “Learning Agreement” form.

Any amendments must be formalized within a maximum period of 30 days after the student’s arrival.

Any subsequent amendments to the LA must be formally agreed upon by the three parties involved and performed immediately.

Extension of the Erasmus Mobility Period

If allowed by the policy of the National Agency (NA) and IPVC, an extension of the Erasmus mobility period may be agreed upon between the entities involved, provided that:

  • The preparations and the subsequent agreement are executed before the end of the current mobility period.
  • The extension begins immediately after the current mobility period, with no interruption allowed between periods, except in the case of school holidays or of the host entity’s closure.
  • The mobility period, including any approved extensions, does not exceed the contractual period for performing the mobility activities (September 30).
  • The mobility period, including any approved extensions, does not exceed the maximum eligible duration for mobility – 12 months.

Erasmus+ grants may be awarded in the extended period by incorporating an addendum to the original contract.

Travel and Housing

The student is solely responsible for the process of organizing and paying for their travel and housing arrangements. However, mobile students should contact the International Relations Offices of the host institutions to obtain housing information.

Withdrawals

A partial withdrawal is when a student in the Erasmus+ mobility program has attended three or more months of study at the host institution but interrupts the Program before the end, in which case they must return the amount of the grant corresponding to the unattended months.

Total withdrawal is when a student in the Erasmus+ mobility program has attended less than three months of study at the host institution, in which case the entire grant must be returned.

Assessment of the mobility period

Upon the student’s return to Portugal, they have one month to complete a final individual report that will be sent to their email. Failure to comply with this clause of the contract may require them to return the allocated grant.

Healthcare during the mobility period

Before departure, mobile students must request their European Health Insurance Card free of charge. This card ensures healthcare access in the countries of the European Economic Area (EEA), Iceland, Liechtenstein, Norway, and Switzerland.

Mobile students in a host State that is not a member of the EU must secure private health insurance.

Equivalences and ECTS

The Erasmus+ mobility program implies full academic recognition as long as the LA with the host institution is successfully completed.

At the end of the mobility period, the receiving institution submits the “Confirmation of Arrival/Departure” and “Transcript of Records.” The latter contains the student’s academic results and corresponding ECTS credits.

The ECTS, or the European Credit Transfer and Accumulation System, is recognized at the European level and is intended to facilitate international academic recognition.

Within the scope of ECTS, an academic year is equivalent to 60 ECTS credits, while a semester is equivalent to 30 ECTS credits.

Outgoing Traineeship Mobility - SMP

The Erasmus+ traineeship program is an exclusively practical component of higher education whose main objective is to help students develop the skills and abilities they need to adapt more easily to the labor market in the European Union.

For the trainee, the program is an indispensable tool for advancing their language skills, increasing their level of qualifications, and acquiring professional experience in an international context.

Types of traineeships

  • Curricular (with the allocation of ECTS, equivalences and/or academic recognition)
  • Extracurricular (integrated into the Diploma Supplement)
  • Graduate (during the year following graduation)

Eligibility

The Erasmus+ Traineeship Program is open to all students enrolled in IPVC (Professional and Technical, Licentiate, and Master’s degree programs), regardless of their nationality.

Students interested in undertaking a curricular traineeship must express interest when the application period opens.

Students interested in undertaking a graduate traineeship must express interest during their last academic year and never after the conclusion of the cycle of studies.

Objectives?

  • Help students adapt to labor market requirements in the EU
  • Allow students to develop specific skills, including their language skills, ​​and improve their understanding of a country’s socioeconomic culture within the context of acquiring professional experience
  • Promote cooperation between Higher Education Institutions (HEIs) and businesses
  • Support the development of a group of well-qualified, open-minded, and internationally experienced young people as future professionals

Participating businesses

Any business or institution within the European Union is eligible to host an Erasmus+ traineeship program, with the exception of institutions connected to the European Programs or to the European Commission itself.

Students are responsible for finding their work placement by directly contacting the intended institution. However, the Office of International Mobility and Cooperation (GMCI), teaching staff, and the respective program coordinators can support the applicants in this process.

Open professional traineeship positions in the EU can be found on several platforms:

Traineeship program duration

The Erasmus+ traineeship program has a minimum duration of 2 months and a maximum duration of 12 months. The combined period of studies and Erasmus+ traineeship mobility can never exceed 12 months in the same cycle of studies.

Applications

Interested students should obtain information about the application process from the GMCI before initiating it.

The Erasmus trainee applicant is responsible for directly contacting the Host Entity with a letter of intent (sample in the files related to this mobility program), a CV in English, and a traineeship proposal listing its objectives and duration.

Confirmation of the traineeship always depends on the issuance of an acceptance letter by the Host Entity.

Once the traineeship is accepted, the student must formally apply by filling out the “Online registration form for mobility” and uploading the mandatory documents (Citizen Card, Tax ID No., Bank ID No.) – https://www.ipvc.pt/ninja-forms/2efi6 

At this stage, the applicant must present the GMCI with the “Learning Agreement for Traineeships” (LA) signed by the Traineeship Coordinator of the student’s School. This LA details the activities, skills, and tasks that the applicant will develop, acquire, and perform at the Host Entity, and it also sets forth how to evaluate the traineeship.

Tuition Fees

For curricular and extracurricular traineeships, the payment for registration and of tuition fees remains within the normal deadlines based on IPVC procedures.

For graduate traineeships, the recent graduate will have to ensure their registration and its respective payment with the Customer Services of the School where they completed their coursework.

Erasmus+ Contract

IPVC enters into a contract with the trainee participating in the Erasmus+ mobility program. The contract contains all the mandatory minimum requirements for granting the Erasmus+ mobility period.

Two copies of the contract are made and dated and signed by the two contracting parties: the first copy goes to the trainee while the second remains in the possession of IPVC.

The Erasmus+ Contract must contain all the changes made to the initial situation by incorporating addenda to the initial document, particularly:

  • any corrections of the grant amount
  • an early return or extension of the traineeship period
  • any changes in the dates of the mobility period
  • amendments made to the LA
  • a different host institution

All the rights and duties of an Erasmus+ trainee are set forth in the Erasmus+ Student Charter.

Extension of the traineeship period

The Erasmus+ mobility period can be extended through an agreement between IPVC and the receiving institution.

Before the end of the original traineeship period, the contract must be amended, and the receiving institution must issue a statement of the reasons for accepting the extension.

In any case, the combined period of studies and traineeship in the Erasmus+ mobility program may not exceed 12 months or the period of contractual eligibility.

If the extension is approved, the period must continue without any interruption to the current traineeship period. The Erasmus+ grant may be awarded in the extended period by incorporating an addendum to the original contract.

Travel, housing and healthcare

The trainee is solely responsible for the process of organizing and paying for their travel and housing arrangements.

Before departure, the trainee must request their European Health Insurance Card free of charge. This card ensures healthcare access in the countries of the European Economic Area (EEA), Iceland, Liechtenstein, Norway, and Switzerland.

Students in the traineeship mobility program are covered by IPVC insurance, and we also advise students to insure themselves against personal accidents and civil liabilities tied to their work placement for the entire duration of the traineeship period.

Assessment of the mobility period

Upon the student’s return to Portugal, they have one month to complete a final individual report that will be sent to their email. Failure to comply with this clause of the contract may require them to return the allocated grant.

Equivalences and ECTS

All Erasmus+ traineeships, whether they are curricular, extracurricular, or graduate, are formally recognized by IPVC as long as the mobility has been previously approved and the trainee has fulfilled the initial provisions of the LA.

As for allocating equivalences, all work performed by the students will receive academic recognition as long as it has been duly prescribed in the Learning Agreement for Traineeships.

IPVC will fully recognize and/or validate the Erasmus professional traineeship period undertaken by the student, preferably by using the ECTS.

Extracurricular traineeships are also recognized and/or validated through registration on the Diploma Supplement (DS).

Upon the student’s return, the host business/institution must submit the “Certificate of Attendance and Evaluation for Work Placements” to the Institutional Coordinator of IPVC for the transfer of credits toward the student’s degree program or diploma supplement.

Mobility Grant

The Erasmus+ grant, also called the Mobility Grant, is allocated to cover expenses arising from the mobility program and resulting from the study period in another country and to provide for the travel costs and adjustment of expenses resulting from the difference in the host country’s cost of living.

This grant is equivalent to a support subsidy and is not intended to fully cover the Student’s usual living expenses.

The grant payment is made by bank transfer.

In the event that the student is not approved for the grant, they may complete the period of study without a grant, if they wish, as a “zero-grant” student. The Erasmus+ mobility program allows “zero-grant” students to undertake periods of study and professional traineeships as students who, despite not receiving a grant, fulfill all the requirements to participate in a mobility program and hold the same rights and duties as any other Erasmus student.

The Erasmus+ grant is cumulative with other grants and amounts of a social or academic nature, as long as they are not awarded by the European Commission. Erasmus students who simultaneously receive a grant from Social Action Services (SAS) and an Erasmus grant can also receive a Complement, whose calculation is based on the annual capitation, no less than 50% of the amount of the minimum Erasmus+ grant.

Payment Method and Amounts

The grant payment is made in two installments. The first is made after confirmation of the student’s arrival at the receiving institution is sent to the Office of International Mobility and Cooperation (GMCI). The amount of this installment corresponds to 80% of the community subsidy awarded.

After the student’s online submission of the Final Report and their Online Linguistic Support (OLS) test and submission of the assessment sent by the host institution, the second installment is paid in the amount corresponding to the final balance calculated.

The amount of the Mobility Grant is defined annually and varies depending on budget availability, the destination country, and the length of stay in the host State.

Mobility Grants – 2020-2021

Financial support for student mobility from Portugal to partner countries of the programSMS Studies EUR/monthSMP Traineeships EUR/month
Group 1:

Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, United Kingdom, Sweden

    400€    500€
Group 2:

Germany, Austria, Belgium, Cyprus, Spain, France, Greece, Italy, Malta, Netherlands, Portugal

   350€    450€
Group 3:

Bulgaria, Croatia, Slovakia, Slovenia, Estonia, Hungary, Latvia, Lithuania, Poland, Czech Republic, North Macedonia, Romania, Serbia, Turkey

    300€   400€

 Returning the Erasmus Mobility Grant

If the student does not complete 50% of the Learning Agreement (LA) set forth for the mobility program or if there are duly justified reasons for not recognizing or validating their traineeship mobility period, the student must return the full amount of the mobility grant received. The same will occur if the student does not fulfill the minimum mandatory period for the Program.

Students will be exempted from returning part or all of the grant only in cases of foreseeable and unforeseeable circumstances that have been duly justified, documented, and authorized by the National Agency (NA).

The student will return part of the grant if they do not comply with the period financed and agreed upon in the mobility contract.

Incoming Mobility

Welcome to the Polytechnic Institute of Viana do Castelo (IPVC)!

IPVC offers a wide range of educational programs at its six Schools located in the Alto Minho region, a region of tremendous beauty worth visiting, living, and furthering your education.

Once nominated by the partner institutions, Erasmus+ student applicants are contacted by IPVC and provided with information on the application results and the deadlines, procedures, and academic calendar.

Access all of the information in the EN version of this website.

We are expecting you!

Updated on 23/02/2021