Verify all the information about the mobility program for studies and the necessary documentation here.
Who can apply?
Students enrolled in a higher education institution holding an Erasmus Charter for Higher Education.
What are the objectives?
The objectives of the student mobility program for studies comprehend:
- Offering students the educational, linguistic, and cultural benefits of a learning experience in other European countries
- Promoting cooperation between institutions and enriching the receiving institutions’ educational environment
- Supporting the development of a group of well-qualified, open-minded, and internationally experienced young people as future professionals
The Erasmus student mobility program for studies occurs within the framework of prior inter-institutional agreements between the home and receiving institutions, both of which must hold an Erasmus Charter.
Erasmus Student Eligibility Criteria
The student must be enrolled in a higher education institution holding an Erasmus Charter and must be currently attending a program (at least in the second year) that will lead to a recognized degree or qualification at the tertiary level and beyond, including the doctoral level.
The home institution must fully recognize the period of time spent abroad, preferably through ECTS credits.
Recognition will be based on the Learning Agreement for Studies approved by all the parties prior to the beginning of the mobility period.
Minimum required condition
The home country or the receiving country must be an EU Member State.
Mobility Program Duration
Minimum: 3 months (or one academic term or trimester)
Maximum: 12 months (or one full academic period)
The IPVC website and IPVC Schools will inform the community of the pre-registration period, which is usually between January and March.
Register online through our own “Pre-registration Form” – Inscrições – Erasmus+ – Instituto Politécnico de Viana do Castelo (ipvc.pt)
The Erasmus Coordinator for each School is responsible for the selection process and will communicate the results to the Institutional Coordinator and the Office of International Mobility and Cooperation (GMCI).
All students must verify the selection criteria.
Students can formally apply online by filling out the “online registration form for mobility”
Documentation required for upload: Citizen Card, Tax Identification Number, Bank Identification Number
Preparations for mobility
Students selected for the Erasmus+ mobility program must contact the GMCI to complete the necessary documentation.
The student is responsible for keeping up with information about the receiving higher education institution and the prescribed deadlines and requirements.
The Erasmus+ Program does not involve the payment of any additional tuition fees to the host institution.
Choosing the Study Program
Students interested in the Erasmus+ mobility program should contact the Mobility coordinator of their respective School to set up a meeting to analyze the set of curricular units they intend to complete abroad and define the Learning Agreement for Studies (LA).
After the necessary validations at the School, the LA must be submitted to the GMCI, who will send it to the intended University for the acknowledgment and signature of the person responsible for the Erasmus Program at that Institution.
Registration at the host institution
Once the application results are known, the selected students must apply directly to the intended university.
The deadlines for each partner Higher Education Institution (HEI) vary, so it is important to consult the host university’s website. The selected students must verify the deadline for sending their application and the mandatory documents.
Some universities also require students to reserve housing and accommodation, so it is important to check the deadlines stipulated by the HEI.
IPVC enters into a contract with the student accepted into the mobility program, and it includes all the mandatory minimum requirements for granting an Erasmus mobility period. This contract is signed by the student and the Institutional coordinators of both HEIs.
All of the changes to the initial situation, such as any corrections of the grant amount, an early return or extended stay, any changes in the dates of the mobility period, or a different host institution, must be included in an addendum to the contract.
The rights and duties of the Erasmus student are defined in the Erasmus Student Charter.
Amendments to the Learning Agreement for Studies
Any amendments made to the LA after the student’s arrival at the host organization must be immediately communicated to the Mobility or Program coordinator by completing the “During the mobility” section in the “Learning Agreement” form.
Any amendments must be formalized within a maximum period of 30 days after the student’s arrival.
Any subsequent amendments to the LA must be formally agreed upon by the three parties involved and performed immediately.
Extension of the Erasmus Mobility Period
If allowed by the policy of the National Agency (NA) and IPVC, an extension of the Erasmus mobility period may be agreed upon between the entities involved, provided that:
- The preparations and the subsequent agreement are executed before the end of the current mobility period.
- The extension begins immediately after the current mobility period, with no interruption allowed between periods, except in the case of school holidays or of the host entity’s closure.
- The mobility period, including any approved extensions, does not exceed the contractual period for performing the mobility activities (September 30).
- The mobility period, including any approved extensions, does not exceed the maximum eligible duration for mobility – 12 months.
Erasmus+ grants may be awarded in the extended period by incorporating an addendum to the original contract.
Travel and Housing
The student is solely responsible for the process of organizing and paying for their travel and housing arrangements. However, mobile students should contact the International Relations Offices of the host institutions to obtain housing information.
A partial withdrawal is when a student in the Erasmus+ mobility program has attended three or more months of study at the host institution but interrupts the Program before the end, in which case they must return the amount of the grant corresponding to the unattended months.
Total withdrawal is when a student in the Erasmus+ mobility program has attended less than three months of study at the host institution, in which case the entire grant must be returned.
Assessment of the mobility period
Upon the student’s return to Portugal, they have one month to complete a final individual report that will be sent to their email. Failure to comply with this clause of the contract may require them to return the allocated grant.
Healthcare during the mobility period
Before departure, mobile students must request their European Health Insurance Card free of charge. This card ensures healthcare access in the countries of the European Economic Area (EEA), Iceland, Liechtenstein, Norway, and Switzerland.
Mobile students in a host State that is not a member of the EU must secure private health insurance.
Equivalences and ECTS
The Erasmus+ mobility program implies full academic recognition as long as the LA with the host institution is successfully completed.
At the end of the mobility period, the receiving institution submits the “Confirmation of Arrival/Departure” and “Transcript of Records.” The latter contains the student’s academic results and corresponding ECTS credits.
The ECTS, or the European Credit Transfer and Accumulation System, is recognized at the European level and is intended to facilitate international academic recognition.
Within the scope of ECTS, an academic year is equivalent to 60 ECTS credits, while a semester is equivalent to 30 ECTS credits.